Location: UAE – This role is primarily home-based with occasional requirements for on-site attendance.
Employment Type: Full-time
Salary: AED 6,000-AED 8,000 per month (all inclusive)

About Faze 3 Consulting

Faze 3 Consulting is a UAE-based consultancy specializing in Project Management, PMO Transformation, and Digital Transformation Services. We help organizations establish and enhance their Project and Portfolio Management Offices (PMOs), manage complex IT and business transformation projects, and drive operational efficiency through process optimization and technology enablement.

Role Overview

The Project Administrator / Coordinator plays a key role in providing administrative and operational support to project teams, ensuring smooth project execution through efficient document management, scheduling, reporting, and coordination. This role supports PMO operations, project governance, and stakeholder engagement, helping maintain compliance, organization, and efficiency across multiple transformation and IT implementation projects.

Key Responsibilities

1. Project Administration & Documentation

• Maintain and organize project documentation, contracts, and governance records.

• Ensure compliance with PMO governance frameworks, policies, and audit requirements.

• Assist in creating and updating project reports, status updates, and dashboards.

• Maintain project risk, issue, and change management logs, ensuring accurate tracking.

• Organize and manage project repositories, ensuring easy access to files and reports.

2. Coordination & Stakeholder Support

• Schedule and coordinate meetings, workshops, and training sessions, ensuring agendas and minutes are prepared.

• Serve as a key contact for internal teams, external clients, and vendors, ensuring clear communication.

• Assist project managers with follow-ups, stakeholder updates, and task tracking.

• Support in preparing presentations, client reports, and governance documents.

• Monitor and escalate any project delays or bottlenecks to ensure timely resolution.

3. Operational & General Administrative Support

• Maintain a centralized calendar for project deadlines, key milestones, and deliverables.

• Coordinate travel arrangements and logistics for project teams and consultants when required.

• Provide general administrative support, including data entry, document formatting, and record-keeping.

• Ensure smooth onboarding of new team members, vendors, and project stakeholders by coordinating documentation and access.

• Assist in training and development coordination, ensuring materials and schedules are updated.

Required Skills & Competencies

Qualifications and Experience:

• Bachelor’s degree in Project Management, Business, IT, Administration, or related field.

• Project Management or Administration certification (CAPM, PMP, or PRINCE2 Foundation) is desirable.

·         Fluency in English language (spoken and written) is essential. Fluency in Arabic (spoken and written) is desirable. Ideally, candidates must be proficient in both languages for effective communication with diverse stakeholders.

• Minimum 2 years of experience in project administration, coordination, or PMO support.

• Experience in IT projects, business transformation, or enterprise PMO environments is a plus.

Technical & Functional Skills

• Strong knowledge of project administration and management best practices.

• Proficiency in project management tools (e.g., MS Project, JIRA, Monday.com).

• Experience in using Power BI for project reporting, data visualization, and dashboard creation is desirable.

• Strong documentation, report-writing, and formatting skills.

Soft Skills & Attributes

• Excellent organizational and multitasking abilities, with a strong attention to detail.

• Ability to work independently, take initiative, and problem-solve proactively.

• High level of discretion and confidentiality when handling project-related information.

• Adaptability to fast-paced, dynamic project environments.

Why Join Faze 3 Consulting?

• Work with top-tier organizations on transformative projects across multiple industries.

• Gain exposure to cutting-edge project management and digital transformation strategies.

• Join a collaborative, forward-thinking team with opportunities for career growth and development.

• Competitive salary and flexible work arrangements.